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International tasks and activities

Personal data are increasingly processed on a global scale, for a variety of reasons and purposes. International cooperation between data protection and privacy authorities is therefore of great importance, to ensure everyone’s personal data are properly protected. The Dutch Data Protection Authority (Dutch DPA) cooperates considerably on an international level and participates in a number of international fora, especially within Europe.

The Dutch DPA’s main international tasks include participation in the so-called Article 29 Working Party of European data protection authorities and the membership of the joint supervisory bodies for Europol, Eurojust and European information systems.

International activities

The Dutch DPA takes part in the following working parties and conferences abroad:

Article 29 Working Party (chair from 2010 to 2014 and from 1996-2000)

All data protection authorities of the European Union plus the European Data Protection Supervisor participate in the Article 29 Working Party (WP29). It is an independent advisory body and its main task is to contribute to the development of European standards and common interpretations of the law.

Spring Conference of of European Data Protection Authorities

The data protection authorities of the Member States of the Council of Europe meet every spring in a private conference. This conference is used to exchange information on current activities and to discuss common subjects.

International Conference of Data Protection and Privacy Commissioners

Data protection authorities from all over the world meet every year during the International Conference of Data Protection and Privacy Commissioners, which is also partly open for representatives from industry, non-governmental organisations and academia. 

Berlin Telecom Group

The International Working Group on Data Protection in Telecommunications (Berlin Telecom Group) is one of the working groups in the framework of the International Conference. Its aim is to improve the protection of privacy in telecommunications.

Global Privacy Enhancement Network

The Global Privacy Enforcement Network (GPEN) was established in 2010 with the goal to foster cross-border co-operation in enforcement activities among data protection and privacy enforcement authorities.

Supervisory bodies

The Dutch DPA is a member of the following supervisory bodies on behalf of the Netherlands:

SIS II - Right of access

Persons whose personal data are collected, held or otherwise processed in the Schengen Information System II (SIS II) are entitled to rights of access, correction of inaccurate data and deletion of unlawfully stored data.

The Guide for Exercising the Right of Access describes the modalities for exercising those rights. It contains model letters for requesting access and correction or deletion of the data processed in SIS II. For more information read the summary of the guide.

Requesting access in the Netherlands

Requests for access may be written – preferably – in Dutch or English, but will be accepted in French, German or Spanish as well. Applicants using another language should take additional time for translation into account.

In the Netherlands requests for access SIS II information should be submitted by post, mail or fax to:

Dutch National Police
Central Unit, Intelligence division (ZTM)
Attention of the Data Protection Officer
PO Box 100
NL – 3970 AC Driebergen
Tel.: +31-79-345 9911
Fax: +31-79-345 9010
E-mail: mailboxipoljz@klpd.politie.nl

Handling of the request

  • On receiving a request for information the Data Protection Officer contacts the person concerned regarding arrangements for dealing with the request.
  • A copy of the identity document must be provided and – where applicable – a copy of the legal authorisation to represent the applicant.
  • A fee of EUR 4.50 may be charged for dealing with requests, but in practice requests are free of charge.
  • Requests concerning alerts based on the SIS II Regulation will be forwarded to the authority responsible for this category of alerts, the Immigration and Naturalisation Service (Immigratie en Naturalisatiedienst, IND) of the Ministry of Security and Justice.
  • Requests concerning all other alerts will be dealt with by the competent (police) authorities.

Requesting correction or deletion

Once information has been obtained a request may be made for the data to be completed, corrected or deleted.

Mediation

In case of a dispute regarding the processing of the request an application for mediation may be sent to:

Autoriteit Persoonsgegevens
PO Box 93374
NL – 2509 AJ Den Haag
Tel.: +31-70-8888500
Fax: +31-70-8888501
E-mail: info@autoriteitpersoonsgegevens.nl

  • The application should be submitted within 6 weeks of receipt of the information.
  • Cases in which a request has been refused will be examined free of charge by the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).
  • As an alternative, or if mediation has failed, an application may be submitted to the District Court (administrative section) to consider the case and decide as it finds appropriate.

VIS - Right of access

The Visa Information System (VIS) is a system for the exchange of visa data between Schengen States. The main objectives of the VIS are to facilitate visa application procedures, to facilitate checks at external borders and to enhance security. The VIS facilitates the exchange of data between Schengen States on visa applications in order to ease procedures, prevent 'visa shopping' and assist in the fight against fraud.

Any person has the right to be informed about data in the VIS related to him or her and of the Member State which transmitted them to the VIS. Any person may also request the correction of inaccurate data and the deletion of unlawfully recorded data related to him or her.

Requesting access

Requesting access can be done by using the Model letter for requesting access. In the Netherlands requests for access should be submitted to:

Ministry of Foreign Affairs
Consular Affairs and Migration Policy Department (DCM)
PO Box 20061
2500 EB DEN HAAG

  • A copy of the identity document must be provided and – where applicable – a copy of the legal authorisation to represent the applicant.
  • A fee may be charged for dealing with requests.

Requesting correction or deletion

Once information has been obtained a request may be made for the data to be completed, corrected or deleted. This can be done by using the Model letter for requesting correction or deletion.

Mediation

In case of a dispute regarding the processing of the request an application for mediation may be sent to:

Autoriteit Persoonsgegevens
PO Box 93374
NL – 2509 AJ Den Haag
Tel.: +31-70-888 8500
Fax: +31-70-888 8501
E-mail: info@autoriteitpersoonsgegevens.nl

Memorandum of Understanding

In 2015, the Dutch DPA agreed upon a Memorandum of Understanding (MoU) with the American Federal Trade Commission (FTC) and in 2012 with the Canadian Office of the Privacy Commissioner (OPC) to facilitate cooperation and joint investigations.